Terms of Use and Privacy Statement

Learn how Beverified collects data and your rights as our user.

Updated february 13, 2021

1. About this Privacy Statement 

This is the Privacy Statement of Mainline Digitech Innovations  Limited, a company incorporated in Nigeria, whose registered  number is 1577301, with a registered office located at 15, Ramat  Cresent Ogudu GRA, Lagos Nigeria. It applies to all subsidiaries  and branches of IdentityPass to the extent that they process  personal data. IdentityPass is supervised by the ​National  Information Technology Development Agency of Nigeria​.  IdentityPass treats personal data which it receives through its  websites, portals and any other means with due care and is  dedicated to safeguarding any personal data it receives. IdentityPass is bound by Nigerian Data Protection Regulation​. This  Privacy Statement is designed to inform you about the type of  information that Identitypass collects when using our website  and our application and the purposes for which this information is  being processed, used, maintained and disclosed (together the  “Services”).  This Privacy Statement aims to explain in a simple and transparent  way what personal data we gather about you and how we process  it. It applies to the following persons: 

● The legal representatives and ultimate beneficial owners of  all past, present and prospective commercial contracting  parties. We are legally obliged to retain personal data of  these persons, also for a certain period after the relationship  has ended, in compliance with ‘know your customer’ (“KYC”)  regulations. 

● Anyone visiting the Identitypass website. We may amend  this Privacy Statement to remain compliant with any changes in law and/or to reflect how our business processes personal  data. 

2. Personal Data 

Personal data refers to any information that tells us something  about you or that we can link to you. IdentityPass processes  any information we receive from you, including personal and  financial information you provide to us including when you or your  business: enquire or make an application for Identitypass’s  services, register to use and/or use any of our services and when  you communicate with us through e-mail, SMS, WhatsApp, a  website or portal, telephone or any other electronic means. Such  information may include your: name including first name and  family name, nationality, place of birth, date of birth, street name,  street number, street number suffix, postal code, city, country of  residence, phone number, e-mail address, gender, photograph,  document type, ID document (picture), document number, issue  date, expiration date, geolocation and a selfie.  Identitypass processes your personal data in accordance with  the NDPR in the event at least one of the following applies:

  ● The data subject has given consent to the processing of his or  her personal data for one or more specific purposes (NDPR).  In the event you give your consent to the processing of your  personal data for specific purposes, the processing is  permitted on the legal basis of your consent, which consent is  revocable at any time.

  ● Personal data is processed to conduct financial or KYC  services in order to fulfil our contractual and pre-contractual  obligations. These actions are only taken when requested by  you.

  ● Processing is necessary for the purposes of the legitimate  interests pursued by the controller or by a third party, except  where such interests are overridden by the interests or  fundamental rights and freedoms of the data subject which  require protection of personal data, in particular where the  data subject is a child. In we deem it is necessary, we will  process your personal data beyond our contractual  obligations in order to protect our legitimate interests or the  legitimate interests of a third party. By processing we mean  everything we can do with this data such as collecting,  recording, storing, adjusting, organising, using, disclosing,  transferring or deleting. 

  ● You share personal information with us, for example when  you: visit our website, complete a(n) (online) (application)  form, sign a contract or contact us through one of our  channels. We also use data that is legally available from  public sources such as commercial registers, the media, or  data that is legitimately provided by other companies within  the Identitypass Group or by third parties. 

3. Sensitive Data 

We do not record sensitive data relating to your health, ethnicity,  religious or political beliefs unless it is strictly necessary. When we  do it is limited to specific circumstances. 

4. What we do with your personal data 

We only use your personal data for legitimate business reasons.  This includes:  Administration  When you provide us with information by filling in a form on our  website or through the application we are legally obliged to collect  personal data that verifies your identity (such as a copy of your ID  card or passport) and to assess whether we can accept you or your  company as a customer. We also need to know your address or  phone number to contact you.  Managing customer relationships  We may ask you for feedback about our products and services and  share this with certain members of our staff to improve our  offering. We might also use notes from conversations we have  with you online, by telephone or in-person to customise products  and services for you.  Providing you with the best-suited products and services  When you visit our website, call our customer service centre or  visit a branch we gather information about you. We analyse this  information to identify your potential needs and assess the  suitability of products or services. We assess your needs in relation  to key moments when a specific financial product or service may  be relevant for you. We assess your interests based on simulations  you participate in on our website.  Improving and developing products and services  Analysing how you use our products and services helps us  understand more about you and shows us where we can improve.  For instance, we analyse the results of our marketing activities to  measure their effectiveness and the relevance of our campaigns.  Preventing and detecting fraud and data security  We have a duty to protect your personal data and to prevent,  detect and contain data breaches. This includes information we  are obliged to collect about you, for example, to comply with  regulations against money laundering, terrorism financing and tax  fraud.

  ● We may process your personal information to protect you  and your assets from fraudulent activities, for example, if you  are the victim of identity theft, if your personal data was  disclosed or if you have been hacked. 

● We may use certain information about you for profiling (e.g.  name, account number, age, nationality, IP address, etc.) to  quickly and efficiently detect a particular crime and the  person behind it.  Internal and external reporting  We process your data for our operations and to help our  management make better decisions about our operations and  services. To comply with a range of legal obligations and statutory  requirements (anti-money laundering legislation and tax  legislation, for example). The personal information we have  collected from you will be shared with fraud prevention agencies  who will use it to prevent fraud and money-laundering and to  verify your identity. If fraud is detected, you could be refused  certain services, finance, or employment Data that we process for  any other reason is anonymised or we remove as much of the  personal information as possible. 

5. Who we share your data with and why

Whenever we share personal data internally or with third parties in  other countries, we ensure the necessary safeguards are in place  to protect it.  To be able to offer you the best possible services and remain  competitive in our business, we share certain data both internally  as well as outside of the Identitypass Group. This includes:  Identitypass entities  We transfer data across Identitypass businesses and branches  for operational, regulatory or reporting purposes. We may also  transfer data to centralised storage systems or to process it  globally for more efficiency.  Government authorities  To comply with our regulatory obligations, we may disclose data to  the relevant authorities, for example to counter terrorism and  prevent money laundering. In some cases, we are obliged by law  to share your data with external parties, including: 

● Public authorities, regulators and supervisory bodies such as  fraud protection agencies and the central banks of the  countries where we operate. 

● Judicial/investigative authorities such as the police, public  prosecutors, courts and arbitration/mediation bodies on their  express and legal request. 

● Lawyers, for example, in case of a claim or bankruptcy,  trustees who take care of other parties’ interests and  company auditors.  Third-party service providers  When we use other service providers we only share personal data  that is required for the particular task we involve the service  provider for. Service providers support us with activities like: 

● Performing certain services and operations. 

● Designing and maintenance of internet-based tools and  applications.

● Marketing activities or events and managing customer  communications. 

● Preparing reports and statistics, printing materials and  designing products. 

● Placing advertisements on apps, websites and social media.  Business transfers  The Mainline Digitech Innovations Limited may buy or sell business  units or affiliates. In such circumstances, we may transfer  customer information as a business asset. Without limiting the  foregoing, if our business enters into a joint venture with or is sold  to or merged with another business entity, your information may  be disclosed to our new business partners or owners.  With your permission  Your information may also be used for other purposes for which  you give your specific permission, or when required by law or  where permitted under the terms of the laws of the relevant  jurisdiction. 

6. Cookie Policy 

Identitypass makes use of cookies and similar technologies  throughout our websites to ensure your visit to our website goes  smoothly. Our websites (and some emails) use “cookies” and other  technologies, which store small amounts of information on your  computer or device, to allow certain information from your web  browser to be collected. Cookies (and similar technologies) are  widely used on the internet and allow a website/portal to  recognise a user’s device, without uniquely identifying the  individual person using the computer. These technologies help to  make it easier for you to log on and use our websites and provide  information to us, for example which parts of the website you visit.  For more information about cookies, including how to see what  cookies have been set and how to manage, block and/or delete  them, please refer to the below information about our Cookie  Policy.  Cookies  Identitypass may use cookies or similar techniques whenever  you interact with this website.  What are cookies?  Many of the websites you view place small text files on your  computer. This enables the site to recognize your computer each  time you visit. We call these text files ‘cookies’. A cookie is sent by a  web server to a web browser that enables the server to collect  information back from the browser.  Which cookies are used and what do they do?  This website uses the following cookies: 

1. Functional cookies
  These cookies may store your browser name, the type of  computer and technical information about your means of  connection to this website, such as the operating system and the  Internet Service Providers utilized and other similar information.  This information is used to technically facilitate the navigation and  use of this website. In addition, functional cookies may be used to  store personal settings, such as language, or to remember your  information for next visits if so requested. 

2. Third-party/social media cookies 
This website contains cookies from third-party websites, mainly  social media cookies. When placed on your computer, they  automatically activate handy extras, for example, a Facebook ‘like’  button or a Twitter messaging option. These cookies inform our  website whether you are logged into such social media and they  also enable you to share parts of this website on social media.  When visiting this website, Identitypass will ask for your  consent to use these cookies. 

3. Do you object to cookies? 
Cookies generally process your IP-address, but they do not save  your personal information like e-mail address or phone number. If  you do not want to have cookies stored on your computer or want  to remove cookies that have already been stored, you can arrange  this via your browser settings. You can find more information  concerning the removal of cookies on the website all about  cookies.

7. Your rights and how we respect them

We respect your rights as a customer to determine how your  personal information is used. These rights include: 

Right to access information  
You have the right to ask us for an overview of your personal data  that we process. 

Right to rectification 
If your personal data is incorrect, you have the right ask us to  rectify it. If we shared data about you with a third party that is later  corrected, we will also notify that party.  Right to object to processing  You can object to Identitypass using your personal data for its  own legitimate interests. There is a list of contact details at the end  of this Privacy Statement. We will consider your objection and  whether processing your information has any undue impact on  you that requires us to stop doing so.  You can also object to receiving personalised commercial  messages from us. You cannot object to us processing your  personal data if we are legally required to do so, even if you have  opted out of receiving personalised commercial messages. 

Right to object to automated decisions 
We sometimes use systems to make automated decisions based  on your personal information if this is necessary to fulfil a contract  with you, or if you gave us consent to do so. You have the right to  object to such automated decisions (for example requiring a new  passport copy if the one we have on file for you as representative  of your company is no longer valid) and ask for an actual person to  make the decision instead. 

Right to restrict processing 
You have the right to ask us to restrict using your personal data if: 

● You believe the information is inaccurate. 

● We are processing the data unlawfully. 

● Identitypass no longer needs the data, but you want us to  keep it for use in a legal claim. 

● You have objected to us processing your data for our own  legitimate interests. 

Right to data portability 
You have the right to ask us to transfer your personal data directly  to you or to another company. This applies to personal data we  process by automated means and with your consent or on the  basis of a contract with you. Where technically feasible, we will  transfer your personal data.  Right to erasure 

You may ask us to erase your personal data if: 

● We no longer need it for its original purpose. 

● You withdraw your consent for processing it. 

● You object to us processing your data for our own legitimate  interests or for personalised commercial messages. 

● Identitypass unlawfully processes your personal data. 

Right to complain 
Should you for any reason be unhappy with the way IdentityPass treats your personal data, you can file a complaint with IdentityPass’s Compliance Offi​cer via team@myidentitypass.com  You can also contact the data protection authority in your country. 

Exercising your rights 
How you can exercise your rights depends on the type personal  data Identitypass processes. It could be through our website, by  fulfilling our KYC obligations or by processing a transaction. We  aim to respond to your request as quickly as possible. In certain  cases, we may deny your request. If it’s legally permitted, we will  let you know within a reasonable timeframe why we denied it. If  you want to exercise your rights or submit a complaint, please  contact us via the e-mail address provided below. 

8. Your duty to provide data

There is certain information that we must know about you so that  we can commence and execute our duties as a verification institution  and fulfil our associated obligations. There is also information that  we are legally obliged to collect. Without this data we may for  example not be able to enter into an agreement with you. 

9. How we protect your personal data

We apply an internal framework of policies and minimum  standards to keep your data safe. These policies and standards are  periodically updated to keep them up to date with regulations and  market developments. More specifically and in accordance with  the law, we take appropriate technical and organisational  measures (policies and procedures, IT security etc.) to ensure the  confidentiality and integrity of your personal data and the way it’s  processed.  In addition, Identitypass employees are subject to  confidentiality and may not disclose your personal data unlawfully  or unnecessarily.

10. What you can do to help us keep your data safe

Unfortunately, the transmission of information via the internet, in  general, is not always completely secure. Although we will do our  best to protect your personal information, we cannot guarantee  the security of your information transmitted to our site; any  transmission is at your own risk. Once we have received your  information, we will use strict procedures and security features to  try to prevent unauthorised access. We do our utmost to protect  your data, but there are certain things you can do too: 

● Install anti-virus software, anti-spyware software and a  firewall on your computer and keep them updated. 

● Do not leave verification tokens or your credit card)  unattended. 

● Keep your passwords strictly confidential and use strong  passwords, i.e. avoid obvious combinations of letters and  figures. 

● Be alert online and learn how to spot unusual activity, such as  a new website address or phishing emails requesting  personal information.

11. How long we keep your personal data

Identitypass will store and process your personal data only as  long as it is necessary to perform our obligations under the  agreement with you or as long as the law requires to store it.  Therefore, we keep your personal data as long as you are using  our Services and for five (5) years after termination of the  agreement to comply with the law. There may be circumstances  (e.g. fraud or anti-money laundering) whereby we are obliged to  store your personal data even longer.

12. Contact us

If you want to know more about Identitypass’s data policies and  how we use your personal data, you can send us an e-mail at the  following dedicated e-mail address: ​Team@myidentitypass.com